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Submission Guidelines

We’re always looking to expand our catalogue with new repertoire – and we welcome your submissions. Our submission requirements are pretty specific, so please review them carefully.

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Submission Guidelines - Sheet Music

NOTE: If you are using notation software, please submit your works in PDF format, not hard copy.

All performance materials (i.e. parts, electronic component where applicable) must be included.

As a print-on-demand publisher, we require you to:

  • Ensure that layout and legibility of scores and parts meets professional publishing standards.
  • Consider the performers. The appearance of the music should encourage them to perform it.

Following these guidelines will help ensure the best quality of your submission:

  • CMC prints on the following paper sizes. Please be sure your scores and parts are submitted in these formats accordingly:
    • 8.5 x 11 inches (Letter)
    • 9 x 12 inches (CMC custom 1 – standard size for parts and study scores)
    • 11 x 15 inches (CMC custom 2)
    • 11 x 17 inches (Ledger)
  • Parts should be formatted in Letter size (8.5 x 11 inches) or CMC custom 1 (9 x 12 inches), to facilitate printing as booklets.
  • All pages (except the first) of scores and parts must be numbered. Right-hand pages (odd numbers) should be numbered in the top right-hand corner, and left-hand pages (even numbers) in the top left-hand corner, inside the margin.
  • If sections/movements of a work are prepared as individual files, page numbering must be continuous throughout the work (not starting at 1 in each movement).
  • The first printed page is normally a right-hand page. If the music of an instrumental part is to begin on a left-hand page then the part must include a title page.
  • A copyright notice should appear at the bottom of the first page of every score (e.g. © 2012 John Smith).
  • The following information should be printed on the cover page, or on the back of the cover page to make it easier to catalogue the work:
    • date of composition
    • duration of work
    • commissioning person or body (if applicable)
  • Revision date, where applicable, should be indicated on the first page of music [e.g. revised 2012]
  • Associate Composers must ensure that permission has been granted by the copyright holder of any lyrics or libretti used in a work, before submitting it to the CMC.

If your material doesn’t meet these standards, it may not be accepted.


Sending Digital Files

  • Digital scores must be in PDF format only, not notation software files. All Submission Guidelines for sheet music should be followed.
  • If sections/movements of a work are prepared as individual files, the name of each file should begin with the number (not the name) of the movement, and should include either “score” or the name of the instrument.
  • If title pages and instrumentation/performance instructions/programme notes are sent separately from the score, they should also be in PDF format. They must use the same page size as the score.
  • Digital files can be uploaded through the online submission form. Alternately, they can be transferred to us by email ([email protected]) or by regular mail on a CD or DVD.

Sending Printed Material

Physical copies of scores and parts may be mailed to us at:

Toronto

Canadian Music Centre
Acquisitions Department
20 St. Joseph Street
Toronto, ON
M4Y 1J9
Tel: 416-961-6601 ext. 103
[email protected]

Montréal

Centre de musique canadienne
Atelier
1085, Côte du Beaver Hall, Suite 200
Montréal, Québec
H2Z 1S5
Tel: 514-866-3477
[email protected]

  • All scores and parts should be submitted as clean and unmarked photocopies or printouts to ensure the best quality reproduction.
  • Scores and parts must be unbound.
  • Manuscripts will be accepted for archival storage only, and will not be reproduced.
  • A Composition Deposit Form must accompany each work submitted.

Sorry – we can’t return your printed material.


Submission Guidelines - Archival Audio

Submission of Audio Recordings for the Ann Southam Collection

The Ann Southam Collection is an extensive archive of audio recordings of performances of works by Associate Composers – and we encourage you to submit archival recordings of your work for this collection. These may include commercial, broadcast, or private audio or audio/visual recordings of your work in formats accepted by the CMC. Submitted recordings will be made available to listeners on CentreStreams.

Audio recordings and data for submission to the Collection should be mailed to:

Toronto

Canadian Music Centre
Acquisitions Department
20 St. Joseph Street
Toronto, ON
M4Y 1J9
Tel: 416-961-6601 ext. 103
[email protected]

Montréal

Centre de musique canadienne
Atelier
1085, Côte du Beaver Hall, Suite 200
Montréal, Québec
H2Z 1S5
Tel: 514-866-3477
[email protected]

Checklist

  • The online submission form must be filled out with the submission of each audio recording.
  • We accept the following formats:
    • AIFF, WAV, and FLAC (digital audio files) - You can submit electroacoustic and archival recordings on Compact Disc. These can be in CD-R, DVD-R, DVD+R format.
    • DAT cartridge - In the case of an oratorio, an opera or other lengthy work which exceeds the 74-minute limit of a Compact Disc, the 90 minute or 120 minute DAT cartridge, recorded at either 44.1kHz or 48kHz are accepted.
    • Open-reel player - The CMC has machines that play back ¼" audiotape on reels up to 10.5 inches in diameter in half-track and quarter-track stereo formats, at speeds of 3.75ips, 7.5 ips and 15 ips. Please note: any open-reel tapes containing valuable archival material must be protected from any dampness.
    • Audiocassette - If you’re using audiocassettes to record works, you’ll need to use high-quality Cr02 "Type II" premium tapes. The CMC's cassette machines accept both Dolby B and Dolby C noise reduction. Please be clear in labelling whether the noise reduction is in use and whether it is type B or C.
  • NOTE: We do not accept MP3s for the Ann Southam Archive due to the loss of audio fidelity in compressing to MP3.
  • A copyright notice should appear on the tape or CD liner (e.g. © 2012 John Smith).
  • All tracks should be clearly indicated.
  • One track per composition – do not divide multi-movement pieces into separate tracks.
  • Do not cut off applause at end of piece.
  • Download and print a copy of the Recording Catalogue Form to send along with your recording.

For questions about CMC audio archive submissions, please contact John Gray, [email protected].


Submission Guidelines - Audio-Visual Support Material

May include any data such as audio files on CD-R, eight-channel tapes, DAT tapes, MAX patches, video, etc.

Submission of Audio/Visual and Multimedia data

The Ann Southam Collection houses representations/performances of works. This archive includes audio/visual and multimedia archival data as well as audio data – and we welcome your submissions to this collection. These may include commercial, broadcast, or private audio or audio/visual, film, or DVD recordings of your work.

In addition to the Ann Southam Collection of archival performances, we also receive data, audio/visual and multimedia which are meant to be used as support materials for performances (for example, a tape part to an instrumental composition, a short film to accompany a work, etc.). Please indicate the purpose of the submission in the notes area of the online submission form.

We accept data in many formats, however, the media should be reproducible such as CD-Rs, DVD-R, DVD+R, Cassette, DAT, etc.

Documentation

Performance notes for electroacoustic work, essays, and installation instructions should accompany multimedia submissions. These can be Acrobat (.pdf) documents, Word documents (.doc), Rich Text files (.rtf), Text files (.txt), and HTML format (.htm, .html).

When submitting documentation, please fill out the online submission form and indicate the nature of the documentation in the notes field.

Audio/video, and multimedia should be mailed to:

Toronto

Canadian Music Centre
Acquisitions Department
20 St. Joseph Street
Toronto, ON
M4Y 1J9
Tel: 416-961-6601 ext. 103
[email protected]

Montréal

Centre de musique canadienne
Atelier
1085, Côte du Beaver Hall, Suite 200
Montréal, Québec
H2Z 1S5
Tel: 514-866-3477
[email protected]